Using Spreadsheets vs Apps For Budgeting
Budgeting is one of the most important steps to take control of your finances. But when it comes to tracking your money, there’s often a big debate: should you use spreadsheets or budgeting apps? Both can work, but it depends on your style, goals, and how much time you want to spend managing your finances.
Here’s a breakdown of the pros and cons of each approach to help you decide when comparing spreadsheets vs apps
Spreadsheets: Flexibility and control
Spreadsheets are a classic option, and for good reason. They give you complete control over how you organise your money.
Pros:
- Customisable: You can create categories, formulas, and charts that reflect your unique spending habits. You don’t need to track things that aren’t important to you.
- No ongoing costs: Most spreadsheet programs are free or a one-time purchase, so you’re not tied to a subscription.
- Big-picture view: Seeing your finances in a table or graph can help you spot trends, plan ahead, and adjust your budget easily.
Cons:
- Manual entry: You’ll need to input transactions manually yourself.
- Learning curve: Creating formulas, charts, and proper categories might feel overwhelming if you’re not familiar with spreadsheets. I’m always Googling or using ChatGPT to help me with formulas.
Budgeting apps: Convenience and automation
Apps have become increasingly popular, especially for busy people who want real-time insights without extra effort.
Pros:
- Automatic syncing: Many apps connect directly to your bank accounts and cards, automatically categorising spending.
- Notifications and reminders: Apps can alert you when bills are due or you’re overspending in a category.
- Visuals that motivate: Charts and graphs make it easier to see where your money is going.
- Extra features: Some apps offer savings goals, bill tracking, and even investment suggestions.
Cons:
- Subscription fees: Some apps require a monthly or yearly subscription, especially if you want the full package.
- Less control: You may not be able to customise categories or reports exactly the way you want.
- Privacy concerns: Linking financial accounts to a third-party app can feel risky for some people.
Which one should you choose?
There’s no right or wrong answer in the battle of spreadsheets vs apps— it comes down to what works for you.
You don’t have to choose just one. Many people use a combination: apps for day-to-day tracking and spreadsheets for long-term planning, goal setting, and analysis.
Bottom line: Budgeting isn’t about the tools you use — it’s about consistency and awareness. Whether it’s a spreadsheet or an app, the key is to keep track of your money and make informed decisions.
Do you use spreadsheets or apps for budgeting?
13 responses to “Using Spreadsheets vs Apps For Budgeting”
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Rhian Westbury
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I used to use spreadsheets back in the day, but now I just use my phone or tablet with my app. It’s so much more convenient.
I use an app to do my budgeting. I’m self employeed, so I can count it as a business expense.
I will have to say this – I have been using spreadsheets like forever and they do just fine if not better than most apps. 100%.
Why fix something that isn’t broken?! If it works for you that’s a big win x
I have to admit I find spreedsheets are what I use. I find them easy probably as I have been using them for years. Aps are great but I find I am more old school
I really need to get my head more into budgeting. I’m not sure which way would be easier for me, but I’m more tempted to say apps. Spreadsheets kinda feel like just one more thing to add to the jobs list. I need to get my head in the game though a bit more tbf. I find it difficult being self employed getting paid different amounts at different times throughout the month. I feel like it’s something I’m never going to have 100% control over.
Claire
http://www.clairemac.co.uk
Yeah I think unless you want to track very specific things apps are probably easier x
I still use spreadsheets at the moment as I just haven’t found the right app for me yet! Hopefully one day as it would make my life a lot easier!
I used an app called Mint for a few years and it worked just fine. It wasn’t perfect but everything was automated, which saved me a lot of time and headaches.
Yes automation is a huge win for me x
I’d like to get my spending under control. There are pluses and minuses for using spreadsheets versus apps. My husband uses a spreadsheet to track our expenses, but I’m more of an app person.
I do like using apps instead of using spreadsheets, as so many apps automatically do the work for me! It’s interesting to hear both methods compaired.
Yeah anything to save time is a win for me x