Six Ways That I Plan And Organize My Blog

Six Ways That I Plan And Organize My Blog

My blogging, like most peoples, has evolved so much in the past year or two and I’ve gone from posting sporadically when I felt like it to strategically planning my blog like every other area of my life. I don’t force myself to post every day but it just happens that way, I have the content, I have the things to say so why not. If I know I’m going away or just need a day or two off I give it to myself and try not to put on the pressure, but I find that planning and organizing is the way that I manage to keep my blog ticking along at a rate I’m relatively happy with. Here are some of the ways I keep my blog organized.

Google Sheets

I started to plan my blog posts within a calendar function in a journal/ bullet journal but found as I was constantly amending days of things and swapping stuff over it wasn’t practical to write things down as it got messy. I have created through Google Sheets a table which has each month in calendar view and I can organize where my blog posts go and it allows me the flexibility that if a PR approaches me and wants to work together on a post next week I can see what I had originally planned for then and see what I can move around. Mine is completely colour coded so I know what is PR work (products/ sponsored etc), what’s complete and scheduled, what’s written but may not have photos and what is waiting to be written. Having this code helps me see at a glance what I need to do.

Blogging Schedule


Writing posts in advance and scheduling them is a complete godsend as some days I just find myself in a particularly creative mood and I might end up writing four posts. By adding images, optimizing them etc and scheduling them in advance I know sometimes okay if I don’t write anything new for two weeks I know I’ve still got posts going up every day and I am sorted. This particularly helps when I need time off to relax for me, or when unexpected plans come up as I know that I am scheduled and my blog won’t suffer.

Bullet Journal Stat Checks

In 2016 I had a blogger planner which had sheets at the end of each month to record stats, for me some of them weren’t relevant such as YouTube as I don’t have a channel etc. In preparation for 2017 I created a years’ world of stat checks where I can record followers and stats which I track and mean something to me. The great thing about having them all on the same page means I can quickly glance over the months’ and see how much my blog has grown, which months’ peaked etc. I can’t wait to start recording more in here.


Bullet Journal Checklist

Another thing I have in my bullet journal is a double list with one side listing items I am waiting to receive from PR’s for potential inclusion, I tick them off when I receive them and then tick them again when the post has gone live. On the other side I have a sponsored posts list stating what the post will be, the price agreed and the PR’s name so I can tick when the post has gone live, and tick again once I’ve received payment. This again gives me a great overview so I know what items/ payments I am waiting for.


I bloody love HootSuite because you can schedule Instagram posts on here. Whenever I take a batch of photos or upload stuff from my camera I work out which things I think would be appropriate for Instagram and which images I want to put up. I’ll schedule a bunch of stuff in advance, leaving the odd day for spontaneous posts if I know I’m going out. The app then sends a push notification to my phone when it’s scheduled time has arrived and I can then open it in Instagram and go from there. This has been a godsend as I used to find my posting was really sporadic.

Tax Spreadsheet

A tax spreadsheet might be one of the most boring aspects to planning a blog but it’s a great practical to get into. As I work freelance and take on copywriting tasks I had this anyway but I adapted it to include any monetary earnings I make from blogging. At the moment it’s still minimal but everything you earn is subject to tax depending on amounts/ circumstances. Every time an invoice is paid I note down details such as dates, amounts, any fee’s taken out, invoice numbers etc so at the end of the year when I file my returns I don’t need to spend hours working out what I earnt and when.

How do you organize your blog?

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How do you plan and organise your blog? Here are 6 ways that I do.



  1. Beautyqueenuk
    February 24, 2017 / 1:35 pm

    Rhian you are far too blooming organised. I thought I was good at just managing my scheduling!

  2. fashion-mommy
    February 24, 2017 / 2:22 pm

    I definitely need to be a little more organised, a google sheet is a great idea.

  3. Jodie Whitham
    February 24, 2017 / 11:41 pm

    It feels good to be more organised! I think the book on stats is needed, as don’t think i promote the blog at best times. I also need to schedule more! x

  4. Emma Oxley
    February 25, 2017 / 3:32 am

    Love scheduling – I try and have all my posts written in advance and it’s a godsend. Love hoot suite for twitter but haven’t tried it for Instagram. Will have to look into it!

  5. ERFmama
    February 25, 2017 / 4:35 am

    Some really nice tips here! I have to admit I actually don’t do any of this! haha
    I post as and when, and I usually get paid for content out within a couple of days if it’s not a review. But I do actually want to start making more income from the blog – so I think I’ll have to have a looksie and see if I can’t get more scheduled.
    Do you have any tips for a good plugin that will automatically post to my FB blog page? One that has a nice intro and large photo preview?

  6. Baby Isabella
    February 25, 2017 / 8:44 am

    We need to do more scheduling we tend to find we binge write posts and then are waiting to take photos (or retake) in order to publish our posts. We’ve got 9 drafts line-up already in our pipeline!

  7. Donna
    February 25, 2017 / 4:29 pm

    You are so impressively organised and I love it! Thanks for sharing Rhian, I will be following your lead as i am currently attacking it in a chaotic manner!

  8. February 25, 2017 / 9:33 pm

    You are very organised, I need to start being more organised I think. I will have to start scheduling more and using hootsuite

  9. Hannah Bailey-Churcher
    February 26, 2017 / 10:45 am

    These are awesome tips, I’m super un-organised with my blog- might have to take some of your tips on board 😀 x

  10. February 26, 2017 / 5:52 pm

    These are awesome tips to help you become more organised, I’ve only started using a spreadsheet after 3 years of blogging and feel loads better about my content, knowing what I’ve got to etc!


  11. Em
    February 26, 2017 / 6:53 pm

    These are great tips – you are very organised! I try to keep a list on my phone so whenever an idea comes into my head I don;t forget it!


  12. Teresa Bowen
    February 26, 2017 / 7:39 pm

    I also use google sheets to keep everything blog related under control, including one sheet for links to FB so that I can keep on top of comments, twitter retweets, insta likes etc.

  13. February 26, 2017 / 9:45 pm

    There’s some really great points there I have to get around to checking out Hootsuite. 🙂 kx

  14. Hungry_Healthy_Happy
    February 27, 2017 / 12:01 pm

    I really need to get better at organising, but a tax spreadsheet is so important. You don’t want to drop the balk when it comes to tax.

  15. February 27, 2017 / 8:00 pm

    Oh wow! You are so organised! Literally I’m a ‘flag’ in hotmail type person lol.

  16. Cliona Kelliher
    February 28, 2017 / 9:44 am

    Wow, you are so organised! I still feel like my posting is a bit random but I should try to be more aware of scheduling. I love the Google sheets idea!

  17. Kira L Curtis
    February 28, 2017 / 1:34 pm

    I have a separate calendar for blog post planning but yeah it does get quite messy and it’ a bit of a nuisance to have to cross things out, even if I’ve done it in pencil, don’t know why I havent thought about creating a spreadsheet for myself!

  18. Lisa
    February 28, 2017 / 4:45 pm

    Great tips. Despite the fact I constantly work on a computer I still like my old diary to keep track of everything! Hootsuite is amazing and saves much needed time during the week.

  19. Bex Smith
    February 28, 2017 / 9:52 pm

    This is so interesting and motivating me to get more organised

  20. February 28, 2017 / 10:24 pm

    Bullet Journalling stat checks is something I should do as it can show me how much progress I have made each month. I might do that tomorrow x

  21. Lyndsey O'Halloran
    February 28, 2017 / 10:41 pm

    I would love to bullet journal for my stats too I think. I might get into this

  22. Jayne
    March 1, 2017 / 12:48 pm

    It’s great being organised isn’t it? There’s no better feeling than a few posts in the bank! I wouldn’t cope without my to-do lists, journal etc x

  23. CrookedFlight
    March 1, 2017 / 9:58 pm

    Love this. I am SO bad about orginization – I feel like it’s the final big step to getting everything in order on the blog! I’m going to dig abit deeper into your tips. thanks!

  24. Mrs H
    March 1, 2017 / 10:32 pm

    Oh gosh, you are so organised. I really wish I was much more organised with my blog. I am trying to get there. I think I need to look into using Hootsuite for my Instagram. And I love the sound of your check lists in your bullet journal. Hugs Lucy xxxx

  25. March 2, 2017 / 10:21 am

    I really need more organisation in my life especially with the blog so this post is just what I needed! L x

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